News - AGM
Annual General Meeting - 5:30 pm, Tuesday 6th October 2009, Norwegian Church, Cardiff Bay
To be quorate the AGM must have an attendance of at least 25% of the PAC membership which is 48 of the current 180 members. Please attend if at all possible.
It would be enormously helpful to the executive committee it you could let us know if you are attending as well as if you are not attending as soon possible so that we can assess likely attendance levels.
Please let us know whether or not you are attending by emailing Darren Hughes at chair@publicaffairscymru.org
The draft agenda for the evening is as follows:
1. Minutes of the last AGM:
These will be available to view on the PAC website in due course.
2. Annual Report of the Executive
The Executive has prepared a report which will be available shortly on our website, a link will be circulated as soon as it is available, outlining our activities this year. It also sets out ongoing issues for the new executive.
We commend the report to you and ask that you read it before the meeting, we would also request that members bring a copy to the meeting to reduce our printing costs.
3. Financial Statement
The Financial Statement will be emailed to members at the end of September; it will be presented by the Treasurer and will be open for discussion.4. Elections to the Executive Committee
Michelle Matheron has been selected by the Executive to act as Returning Officer and will issue the formal notification of election to PAC members shortly. Any queries relating to the conduct of the election should be addressed to her, while any matters related to other issues at the AGM should be directed to Darren Hughes.
Buffet & Refreshments - a buffet with wine and soft drinks will be served during the election process.
5. Members Survey
Carla Mahoney will present the results of the PAC Members Survey which will be sent to all members shortly and will open the issue of the membership fee to the floor (we are required to do this annually by the constitution)
6. Code of Good Practice
Presentation of the work of the Code of Good Practice working group.
7. Amendments to the Constitution and Motions for Debate
Any proposals to amend the constitution can only be accepted and voted on during an AGM. The current constitution can be found here Proposals must be submitted in writing up to 7 days prior to the AGM and can be passed by a simple majority.
Please send proposals to Darren Hughes at Chair@publicaffairscymru.org
Any proposals for motions for debate can be accepted up to 7 days prior to the AGM and they can be passed by a simple majority. Please send any proposals for motions for debate to Darren Hughes at Chair@publicaffairscymru.org
8. Election Results
9. Closing remarks
The new Chair will take over and make closing remarks to the meeting.